Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SFICPL501 Mapping and Delivery Guide
Administer the district office

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency SFICPL501 - Administer the district office
Description
Employability Skills
Learning Outcomes and Application This unit of competency describes the skills and knowledge required to establish, implement and monitor effective administrative procedures in fisheries district offices. It includes the ability to carry out costing, outline job specifications, train staff, determine maintenance requirements for vessels and vehicles, negotiate budgets and write financial reports.The unit applies to individuals who work in district fisheries offices and provide leadership and guidance when organising activities of self and others, as well as contributing to technical solutions of a non-routine or contingency nature.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Establish, implement and monitor procedures for administrative tasks
  • Identify administrative tasks to be delegated to staff and written into job specifications
  • Identify and cost physical and human resources required to maintain administrative functions at required level, and seek budgetary approval for purchases
  • Obtain and install physical resources and train staff in their use
  • Establish, document and monitor procedures for administrative tasks at required intervals
  • Assess effectiveness of administrative procedures and take action where administrative tasks are below standard
       
Element: Schedule maintenance and service
  • Determine service requirements for administrative equipment, outboard motors and vehicles from manufacturer service instructions
  • Monitor logbooks for usage patterns
  • Establish, document and monitor procedures for determining special service or repair requirements
  • Plan and record scheduling for maintenance and service in advance to minimise consequences of down time
  • Book servicing agent and keep staff informed of schedule
  • Monitor standard of servicing and associated costs, and give feedback to service agent
       
Element: Operate office within budgetary constraints
  • Negotiate budgets with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period
  • Monitor and reconcile income and expenditure against the original budget
  • Identify variances against the original budget and make adjustments where necessary
  • Provide financial reports to senior personnel
       

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify administrative tasks to be delegated to staff and written into job specifications 
Identify and cost physical and human resources required to maintain administrative functions at required level, and seek budgetary approval for purchases 
Obtain and install physical resources and train staff in their use 
Establish, document and monitor procedures for administrative tasks at required intervals 
Assess effectiveness of administrative procedures and take action where administrative tasks are below standard 
Determine service requirements for administrative equipment, outboard motors and vehicles from manufacturer service instructions 
Monitor logbooks for usage patterns 
Establish, document and monitor procedures for determining special service or repair requirements 
Plan and record scheduling for maintenance and service in advance to minimise consequences of down time 
Book servicing agent and keep staff informed of schedule 
Monitor standard of servicing and associated costs, and give feedback to service agent 
Negotiate budgets with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period 
Monitor and reconcile income and expenditure against the original budget 
Identify variances against the original budget and make adjustments where necessary 
Provide financial reports to senior personnel 

Forms

Assessment Cover Sheet

SFICPL501 - Administer the district office
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SFICPL501 - Administer the district office

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: